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SEA Privacy, GDPR & Non-Disclosure Policy

Protecting privacy, confidentiality, and trust

This policy explains how Space Economy Association (Hong Kong) Limited (SEA) collects, uses, stores, and protects personal data and confidential information across our website, events, programmes, and communications.

Last updated: 27 June 2026 Applies to: Website, programmes, events, and communications

1. Who We Are

Space Economy Association (Hong Kong) Limited ("SEA", "we", "our") is a professional association operating in Hong Kong SAR with collaboration across Asia and internationally.

We are committed to safeguarding the privacy of our members, programme participants, partners, and website visitors.

2. What This Policy Covers

This policy explains:

  • What personal data we collect
  • How we use personal data
  • When we share data
  • How we protect confidentiality
  • Your rights under GDPR and other applicable laws
  • How to contact us about privacy matters

3. What Personal Data We Collect

We collect only information necessary to operate our programmes and services:

  • Contact details such as name, email, and phone number
  • Membership, enquiry, or registration information you submit
  • Technical data such as browser, device, IP address, and cookie preferences
  • Communications you send to SEA
  • Optional submissions including CVs, project files, or supporting documents

We do not intentionally collect sensitive personal data unless required for programme delivery, safety, or compliance, and only with appropriate legal basis or consent.

4. How We Use Personal Data

We use personal information for legitimate and proportionate purposes, including:

  • Delivering programmes, events, and member services
  • Responding to enquiries and communicating relevant updates
  • Improving website performance and user experience
  • Complying with legal and regulatory obligations

SEA does not sell personal data and does not use automated decision-making that produces legal or similarly significant effects.

5. When We Share Data

We share data only when necessary, for example with:

  • Service providers (such as hosting, email, and analytics providers)
  • Programme or event partners where required for delivery
  • Regulators, law enforcement, or authorities when legally required

All partners are expected to follow confidentiality and data protection requirements.

6. International Data Transfers

SEA may collaborate with partners and participants across multiple jurisdictions, and your data may be processed outside Hong Kong.

Where applicable, we apply reasonable safeguards aligned with GDPR, Hong Kong PDPO, Mainland China PIPL, Singapore PDPA, and other applicable requirements.

7. Data Retention

We retain data only as long as necessary for service delivery, legal obligations, dispute resolution, and legitimate recordkeeping.

When no longer needed, data is deleted, anonymized, or securely archived in accordance with applicable law.

8. Your Rights

Depending on applicable law and your location, you may have rights to:

  • Access personal data held about you
  • Request correction of inaccurate data
  • Request deletion or restriction of processing
  • Withdraw consent where processing relies on consent
  • Request a copy of your personal data

SEA will respond to reasonable requests within legally required timeframes.

9. Cookies and Analytics

SEA applies a consent-first cookie model for visitors in jurisdictions where consent is required, including the EEA/UK.

Our cookie categories are:

  • Essential cookies (always active): required for core website functionality and storing your consent choices.
  • Analytics cookies (optional): used only when you opt in, to understand aggregate website usage.
  • Marketing cookies (optional): used only when you opt in, for third-party media or campaign measurement.

Optional cookies are disabled by default until explicit consent is provided. You can withdraw or update consent at any time without detriment.

To review or change your preferences, select .

You may also block cookies via browser settings, though essential features may be affected.

10. Confidentiality & Non-Disclosure

SEA treats non-public information shared with us as confidential and implements reasonable safeguards to protect it.

  • Access to confidential information is restricted to authorized personnel
  • Information is used only for agreed or legitimate operational purposes
  • Administrative, technical, and physical controls are applied to reduce risk

If you plan to disclose highly sensitive or proprietary information, we recommend a formal NDA for added contractual protection.

11. Children’s Privacy

Where SEA programmes involve minors, parental or guardian consent is required.

We do not knowingly collect personal data from children without appropriate authorization.

12. Updates to This Policy

We may update this policy to reflect legal, technical, or operational changes.

The latest version will always show the "Last updated" date on this page.

13. Contact Us

For privacy or data-protection enquiries, please contact:

Space Economy Association (Hong Kong) Limited
Email: info@seahk.org
Phone: +852 6263 2400